Daniel Illingworth • AI Systems Architect

Systems that run 24/7.You get back to leading.

Hand the admin chaos, client management, and manual data entry to production AI systems that cut costs from month one.

Book a free analysis
Daniel Illingworth, AI systems architect

Right now

You're paying people to do machine work.

These are the invisible costs your operation absorbs every week.

01
−30%

Your leads wait hours. Your competitors reply in minutes.

conversion lost per hour of silence
02
117h

Your team burns 117 hours a week keying in data by hand. Not selling, not serving clients. Typing.

= $91K/year in wasted hours
03
×2

To bill twice as much, you need twice the headcount. That's not growth.

headcount to double revenue

Not promises. Systems already in production.

Three companies that took back control of their operations.

Healthcare · USA

Home-Delivery Pharmacy

Patient lifecycle automation

The problem

The pharmacy took in 2,400 consultations a month with no infrastructure to handle them. Every new patient meant filling 30 fields by hand, bridging the CRM and the pharmacy software manually, and chasing each transfer over the phone. A team of 18 agents was losing hours that belonged to patients, not forms.

The solution

01

Capture and qualification

Captures paid and organic leads, qualifies them automatically, and routes each one to the right agent. Saves 5 min per consultation = 200 hours a month.

02

Patient onboarding

The patient fills out a 30-field form → their profile is created automatically in Liberty Software with two-way sync → the system tracks the transfer until it completes. Saves 15-20 min per intake.

03

Ongoing care management

Medication cycle tracking, automatic reorder reminders, and real-time order updates. Saves 5-10 min per active patient.

Results

$91K
saved/year
117h
per week eliminated
2,400
consultations/mo
38.5%
conversion rate
89.5%
transfers completed
$2.63M
value tracked

Technology

n8nGHL CRMLiberty Software API3 pipelines30 custom fields
Building materials · USA

Materials Distributor

AI call intelligence · Miami, LA, New Jersey

The problem

Every inbound call cost the team about 10 minutes of manual processing: reading a terrible CRM transcription, pasting it into ChatGPT, copying the data back, figuring out which tracking number had rung, creating the opportunity, and moving it to the right stage. At hundreds of calls a week, that was 60+ hours of work that added nothing.

The solution

01

Source identification

Detects which tracking number took the call and maps it to the exact source (Google Ads, Facebook, organic). Per-channel ROI from day one.

02

Deepgram transcription

Far better quality than the CRM's native transcriber. The AI works with clean text from the start.

03

Analysis with Gemini Flash + Claude

Extracts intent, urgency, and key data from every call with a mix calibrated for cost and accuracy.

04

Automatic opportunity

Creates or updates the CRM opportunity with correct attribution, the full transcription, tags, notes, and pipeline stage. Nobody touches a thing.

Results

$60K+
saved/year
60h
per week eliminated
1,000+
calls/mo
100%
automated
0
data-entry errors
✓
source attribution

Technology

DeepgramGemini FlashClaudePythonSupabasen8n, 50 nodes
Travel · Ecuador

Luxury Travel Agencies

Intelligent lead distribution · 2 agencies · 12 agents

The problem

Two luxury travel agencies in Ecuador, 12 agents between them, received 984 leads a month with no distribution system. Someone had to check the forms every few minutes, assign leads by hand, and wait for the agent to create the opportunity in the CRM. When an agent went on vacation, leads piled up or got misrouted. Clients waited hours for a reply.

The solution

01

Polling every 3 minutes

The system continuously checks 3 CRM locations, aggregates the leads, and normalizes them. Nobody has to watch anything.

02

Fair, absence-aware distribution

A round-robin algorithm that respects vacations, holidays, and time off managed from Google Sheets. If an agent is unavailable, the system skips them automatically. No developer needed to manage the team.

03

Automatic CRM creation

52 nodes: creates the contact, opens the opportunity, assigns the right agent, and sends a Gmail notification. Automatic reset at midnight for the next cycle.

Results

984
leads/mo
0
manual assignments
3 min
response time
33h
per week eliminated
$6,600
saved/year
12
agents balanced

Technology

n8n, 52 nodesFlowsly CRMGoogle SheetsGmailCustom Python/JS

Complete systems, not loose tools.

Every delivery is a production system wired into your real processes.

01

Workflow orchestration

n8n pipelines that connect your tools, AI models, and CRM into one autonomous flow.

02

CRM implementation

Your CRM built from scratch: pipelines, custom fields, and production-ready automations.

03

Systems integration

I connect your CRM, ERP, VoIP, payments, and logistics with webhooks so everything runs as one system.

04

Call intelligence

Every call transcribed, analyzed with AI, and logged in your CRM as a structured opportunity. No manual work.

05

Automated prospecting

Cascade enrichment, multi-provider email verification, and outreach sequences at scale.

06

Operations automation

Any repetitive process, automated: lifecycles, onboarding, reminders, and lead distribution.

Should we talk about your operations?

It starts with a free analysis. We look at how you process information today and calculate whether automating it is mathematically worth it.

or email me directly →contacto@flowsly.ai